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From Ross Gardler <>
Subject Re: Incubator PMC/Board report for July 2011 (
Date Mon, 04 Jul 2011 10:05:30 GMT
On 4 July 2011 02:59, Rob Weir <> wrote:
> Mentors, how is this report typically handled by the PPMC? Can a PPMC
> member just draft it and seek lazy consensus to submit?  Or does this
> require an explicit PPMC vote?

It's up to the project. When you are a TLP it is the responsibility of
the PMC Chair to submit. However, it is a report of the PMC as a

Whilst you are a PPMC it is the responsibility of the community and
must be "signed off" by at least one mentor to make it "official".

The most common practice that I am aware of is:

- someone writes a draft and circulates via the dev list for comment
- after 72 hours or so comments are collated and it's put in the wiki
- mentors are asked to sign it off

An alternative which also works well, is to do it directly in the wiki
and request changes be made directly.


> -Rob
> On Fri, Jul 1, 2011 at 10:00 AM,  <> wrote:
>> Dear Developers,
>> This email was sent by an automated system on behalf of the Apache Incubator PMC.
>> It is an initial reminder to give you plenty of time to prepare your quarterly
>> board report.
>> The board meeting is scheduled for  Wed, 20 July 2011, 10 am Pacific. The report
>> for your podling will form a part of the Incubator PMC report. The Incubator PMC
>> requires your report to be submitted one week before the board meeting, to allow
>> sufficient time for review.
>> Please submit your report with sufficient time to allow the incubator PMC, and
>> subsequently board members to review and digest. Again, the very latest you
>> should submit your report is one week prior to the board meeting.
>> Thanks,
>> The Apache Incubator PMC
>> Submitting your Report
>> ----------------------
>> Your report should contain the following:
>>  * Your project name
>>  * A brief description of your project, which assumes no knowledge of the project
>>   or necessarily of its field
>>  * A list of the three most important issues to address in the move towards
>>   graduation.
>>  * Any issues that the Incubator PMC or ASF Board might wish/need to be aware of
>>  * How has the community developed since the last report
>>  * How has the project developed since the last report.
>> This should be appended to the Incubator Wiki page at:
>> Note: This manually populated. You may need to wait a little before this page is
>>      created from a template.
>> Mentors
>> -------
>> Mentors should review reports for their project(s) and sign them off on the
>> Incubator wiki page. Signing off reports shows that you are following the
>> project - projects that are not signed may raise alarms for the Incubator PMC.
>> Incubator PMC

Ross Gardler (@rgardler)
Programme Leader (Open Development)

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