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From Sally Khudairi ...@apache.org>
Subject The Apache Software Foundation Operations Summary: August - October 2018
Date Thu, 29 Nov 2018 20:07:12 GMT
[this announcement is available online at https://s.apache.org/d2Fq ]

FOUNDATION OPERATIONS SUMMARY
Second Quarter, Fiscal Year 2019 (August - October 2018)

"There have been no signs Apache will stop growing."
—Nick Ismail, InformationAge

> Conferences and Events: During Q2, we conducted one event, and were in the midst of planning
three others.

ApacheCon North America 2018, September 24-27 | Montreal, Canada — This event was our 30th
ApacheCon, and celebrated the 20th anniversary of the first ApacheCon in San Francisco in
1998. This was an intentionally smaller event, produced mostly in house, with the assistance
of volunteer producer Ruth Suehle, as well as a cast of characters from around the Foundation.
We had roughly 350 in attendance, and were able to turn a small profit on the entire venture.
Video from the event may be viewed at https://s.apache.org/oUA1 (Keynotes) and audio from
the event may be found at https://feathercast.apache.org/ (the rest of the presentations).
Keynotes included Cliff Schmidt, Myrle Krantz, Bridget Kromhout, and Dave Neuman, and Fred
Reiss, all of whom delivered inspiring talks about the role of open source in making the world
a better place, with an emphasis on how open source helps the underprivileged of the world.
Bertrand Delacretaz delivered the traditional State Of The Feather address on behalf of the
Foundation.

Apache North America Road Show, December 4 | Fairfax, VA — During this quarter, we were
actively working towards the Apache North America Roadshow, which will be held at George Mason
University on December 4th of this year. This event is led by Kevin McGrail, in conjunction
with GMU. You can read more about this event at http://www.apachecon.com/usroadshow18/

ApacheCon North America 2019 — During this quarter we were investigating venues for ApacheCon
North America 2019, which will celebrate the 20th anniversary of the ASF. We expect to announce
dates and venue in the coming quarter.

ApacheCon EU 2019 — During this quarter we were in discussion with a producer in Europe
for the production of ApacheCon EU 2019, which is tentatively planned to be in Berlin. Details,
dates, and venue should be announced in the coming quarter.

Sponsorship: as always, if you are interested in sponsoring ApacheCon, or other Apache events,
we encourage you to get in touch with the sponsorship team, who can provide you with all active
prospectuses at that time.


> Community Development: During this quarter our focus was helping prepare for and support
ApacheCon NA in Montreal as well as participation in various other events.

During August one of our key activities was coordinating and setting up a central logo page
and repository for high resolution logos for every single ASF project. It was a great way
to collaborate with all our projects on achieving a common goal. We now have the most recent
versions of all ASF project logos available in various formats. Feedback and participation
from projects was extremely positive and we now have a great resource for communities to use
for marketing materials as well as reinforcing the Apache brand.

Our main focus in September was to help provide support for ApacheCon NA in Montreal. As usual
we coordinated the Apache booth which is always a popular central meeting place throughout
the conference. As well as speaking to conference attendees, we also had promotional material
and giveaways.

We are continuing to be active in external events. During September we participated at Solutions
Hamburg and for the first time had an Apache booth at the event. Once again we received very
positive feedback and interest from attendees wanting to learn more about ASF activities.


It has been nearly two years since we ran the Committer Diversity survey and in October we
started discussions around re-running it. The community has been very positive and are very
supportive of organizing another survey to understand how and if committer diversity has changed.
It is hoped to get this done during the next quarter.

We are still receiving many requests to participate at various events and are looking running
smaller Apache Roadshow style events as a way to reach audiences that may not have the capacity
to attend ApacheCon.

Our mailing list subscriptions have increased this quarter and traffic is also higher reflecting
the continued participation and interest, our discussions have created.


> Committers and Contributions: Over the past quarter, 1,656 contributors committed 50,346
changes that amount to 17,789,994 lines of code across Apache projects. The top 5 contributors
during this timeframe were: David Moravek (920 commits), Radu Cotescu (718 commits), Andrea
Cosentino (561 commits), Derek Gelinas (484 commits), and Jean-Baptiste Onofré (483 commits).

[see Apache Code Commit image at https://s.apache.org/d2Fq ]

All individuals who are granted write access to the Apache repositories must submit an Individual
Contributor License Agreement (ICLA). Corporations that have assigned employees to work on
Apache projects as part of an employment agreement may sign a Corporate CLA (CCLA) for contributing
intellectual property via the corporation. Individuals or corporations donating a body of
existing software or documentation to one of the Apache projects need to execute a formal
Software Grant Agreement (SGA) with the ASF. 

During Q1 FY2019, the ASF Secretary processed 182 ICLAs, 12 CCLAs, and 4 Software Grants.
History of Apache committer growth can be seen at https://projects.apache.org/timelines.html


> Brand Management: Operations — The work of the Brand Management team falls broadly
into one of three categories:

 - trademark transfers and registrations
 - granting permission to use our marks
 - addressing potential infringements of our marks

The volume of work has remained steady this quarter. Registrations and transfers are lengthy
processes and the previous work to put in place a task tracking system continues to pay dividends.


This quarter has seen the usual collection of requests to use Apache marks for user groups,
events, merchandise and publications with nearly all requests being granted, subject to our
Trademark Usage Policy. 

Registrations — The transfer of the NETBEANS mark in the EU completed this quarter. The
transfer of the US registration is still in progress. We also also working on the agreements
to transfer the marks associated with a number of other podlings. These typically span multiple
jurisdictions so can take a while to complete.

We are working with counsel to address a number of external registrations that overlap with
our own. While progress is being made, this too is a lengthy process and we expect that the
issues currently being worked on will not be resolved until well into next calendar year.

Infringements — Potential infringements are brought to our attention from both internal
and external sources. The majority of infringements we see are accidental and our project
communities are able to resolve these quickly and informally with occasional input from the
Brand Management team. A small number of issues take longer to resolve. After last quarter's
successes in resolving two of these more complex issues, this quarter has seen a small uptick
in the number of complex issues we are tracking.

And finally…The Brand Management team  welcomes your comments and suggestions as well as
any questions you might have. Please see https://www.apache.org/foundation/marks/contact for
our contact details.


> Infrastructure: Infrastructure had a great quarter, as this was our yearly gathering
at ApacheCon. This year, it was held in Montreal, and we arrived from all corners to discuss
work, do some team bonding, and knock out a large number of action items helped by sitting
across the table from each other.

Our most interesting item this quarter is that we posted a job opening, and will be working
to hire additional teammates. Our last round of hiring was two years ago, yet with the growth
of the Foundation, the additional help is very much needed.

The rest of the quarter has been spent with typical activity, across Jenkins, email and gitbox.
Jenkins saw a lot of work focusing on disk space issues, the new master we deployed last quarter,
and continued upgades to support the many projects using Jenkins. We made significant progress
on preparing our new email infrastructure, to move us away from decade-old hardware and a
tricky software install. Email is such a critical service to our communities, that we are
approaching this migration process with the utmost care. Lastly, we improved many features
around our "gitbox" service (close integration with GitHub), such that we hope to migrate
all projects within the next quarter or two, and decommission our old git servers.


> Financial Statement:

[see ASF Q2 FY2019 Financial Statement image at https://s.apache.org/d2Fq ]


> Fundraising: The Fundraising team has continued building upon the success of previous
quarters. We are happy to report that event fundraising is nearly complete for the year and
we are ahead of projected budget.

We are delighted to announce Tencent has joined us as a platinum sponsor as well as the return
of Alibaba as a silver sponsor this quarter. 

In late September we added three new ambassadors/sponsor relations team members:

 - Ted Liu
 - Craig Russell
 - Bob Paulin

ApacheCon NA 2018 was a wonderful opportunity to meet personally with sponsors and friends
of the foundation. We thank those who attended the sponsor lunch as well as everyone who made
the event such a success!

We continue to drive out efficiencies in our procedures and systems. The team has begun working
on system integrations to automate access to data managed by the Fundraising team. We also
continue to watch for and drive out fraudster use of the individual donation platform (Hopsie).
Focus on maturing our sponsor relations practice and procedures continues as well.

The recently published targeted sponsorship policy continues to evolve. We have added notes
indicating that endorsements are not acceptable per the policy and are working on a draft
of a revised policy after feedback and conversation since initial publishing. More to come
soon!

The finance team has been considering ideas for securing our financial future via establishing
some sort of restricted fund or endowment. Because our sponsors are so important to us, we
reached out to several seeking thoughts and opinions. We are happy to report that the feedback
was positive and highly valuable. More discussions with sponsors may come as we continue to
support the finance team in their evaluations.

= = = 

Thank you to all our Sponsors!

PLATINUM: Cloudera, Comcast, Facebook, Google, LeaseWeb, Microsoft, Pineapple Fund, Oath,
Tencent
GOLD: Anonymous, ARM, Bloomberg, Handshake, Hortonworks, Huawei, IBM, Indeed, ODPi, Pivotal
SILVER: Aetna, Alibaba Cloud Computing, Baidu, Budget Direct, Capital One, Cerner, Inspur,
Private Internet Access, Red Hat, Target, Union Investment
BRONZE: Airport Rentals, Best VPN, The Blog Starter, Bookmakers, Cash Store, Casino Bonus,
Casino2k, Cloudsoft, Emerio, HostChecka.com, HostingAdvice.com, HostPapa Web Hosting, The
Linux Foundation, Mobile Slots, SCAMS.info, Site Builder Report, Talend, The Best VPN, Twitter,
Web Hosting Secret Revealed
TARGETED PLATINUM: DLA Piper, Microsoft, Oath, OSU Open Source Labs, Sonatype
TARGETED GOLD: Atlassian, The CrytpoFund, Datadog, PhoenixNAP, Quenda
TARGETED SILVER: Amazon Web Services, HotWax Systems, Rackspace
TARGETED BRONZE: Bintray, Education Networks of America, Google, Hopsie, No-IP, PagerDuty,
Peregrine Computer Consultants Corporation, Sonic.net, SURFnet, Virtru 
To Sponsor The Apache Software Foundation, visit http://apache.org/foundation/sponsorship.html
. To make a one-time or monthly recurring donation, please visit https://donate.apache.org/

# # #

Report prepared by Sally Khudairi, Vice President Marketing & Publicity, with contributions
by Rich Bowen, Vice President Conferences; Sharan Foga, Vice President Community Development;
Mark Thomas, Vice President Brand Management; Greg Stein, ASF Infrastructure Administrator;
Tom Pappas, Vice President Finance; and Daniel Ruggeri and Kevin McGrail, Vice Presidents
Fundraising.

For more information, subscribe to the announce@apache.org mailing list and visit http://www.apache.org/,
the ASF Blog at http://blogs.apache.org/, the @TheASF on Twitter, and https://www.linkedin.com/company/the-apache-software-foundation.

(c) The Apache Software Foundation 2018.

# # #

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